Full Time/salary exempt

Job Summary: The Executive Assistant provides high-level administrative support to the CEO and Director of Operations. This position is responsible for managing schedules, coordinating meetings, preparing reports, handling information requests, and performing other clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant must exercise discretion in handling confidential information and demonstrate excellent organizational and multitasking skills.

Essential Functions & Responsibilities:

• Manage and maintain the CEO’s schedules, including organizing appointments, meetings, and travel arrangements.

• Prepare meeting materials, take minutes, and follow up on action items.

• Handle correspondence, including emails, letters, and phone calls, ensuring timely responses.

• Organize and maintain files and records, both physical and electronic.

• Assist in the preparation and distribution of reports, presentations, and other documents.

• Coordinate special projects and events as needed, including logistics and communication.

• Provide support in budgeting, accounting, and expense tracking.

• Liaise with internal and external stakeholders, maintaining a professional and courteous demeanor.

• Perform other duties as assigned by the CEO and Director of Operations.

Job Qualifications:

• Associates or bachelor’s degree in business administration, Communications, or a related field preferred.

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• High level of discretion and confidentiality.

Additional Requirements:

Applicants must demonstrate an ability to work with BIPOC individuals or families and communicate effectively verbally and in writing. Applicants must have a valid driver’s license, a vehicle in good working condition, and automobile liability insurance that meets minimum agency requirements. Satisfactory completion of a criminal history background check, including no history of DUI violations

How to Apply:

Send Resume and Cover Letter to info@anesistherapy.com

Full Time/ Tax Exempt

Key Attributes of a successful candidate:

• Understands Health Insurance & the credentialing process

• Critical thinking skills – the ability to think creatively, problem solve, work independently, and identify any issues and how to best address their question or concern.

• The Ability to take Feedback well – must be able to listen to feedback or constructive criticism from supervisors or coworkers and apply it to themselves.

• Able to exercise discretion in handling confidential information and sensitive material.

• Initiate, prioritize, and complete multiple tasks with accuracy, efficiency, and attention to detail

• Excellent verbal and written communication skills, and be able to maintain confidentiality.

Job Qualifications:

Education

Recommend: High school diploma

Preferred: Associate or Bachelor’s degree in business administration, healthcare or other related field. 

Work Experience

• 3-5 years credentialing experience working within behavioral health, substance abuse care or mental health care. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• High level of discretion and confidentiality.

Position Summary of Duties:

• Reviewing applications: Checking applications for required documentation, such as education, employment history, licensure, and professional references

• Maintaining databases: Keeping provider information up to date in online credentialing databases

• Advising staff: Informing staff about renewal dates for licenses and credentials

• Ensuring compliance: Ensuring compliance with regulatory requirements

• Supporting staff: Helping medical staff maintain proper documentation and certifications

• Tracking privileges: Tracking provider privileges and renewals

• Investigating complaints: Investigating any complaints against providers

• Will need to learn and efficiently be able to operate within our EHR system- TherapyNotes

• Enters and/or retrieves data from established computer files using knowledge of various computer software applications.

• Handle complaints and concerns and escalate to the Directors when appropriate

• Promptly complete other duties as assigned- especially any required communication to our partners

• Keep office space orderly

• Attend meetings and any and all mandatory training.

• Assist with office coverage as needed

• Commit to position for minimum of 1 year

Skills:

• Excellent written and verbal communication skills in both Spanish and English

• Ability to work independently when needed

• Demonstrated high level of cultural competence

• Administrative support required such as: Scanning, Letter writing, Mailings, Faxing, and Emailing, Excel spreadsheet work, and other administrative activities as assigned (training will be provided).

• This position requires organizational and efficiency skills, and the ability to function effectively in an environment where it is necessary to perform several tasks simultaneously and where interruptions are frequent.

• Experience working in health care facilities preferred

• Strong ability to multitask, handle stress, deescalate, and problem solve

• Excellent critical thinking skills

• Positive attitude and ability to be flexible

• Keep all business information strictly confidential

• Must be proficient in use of computers

• Must be able to work full time with scheduled office hours of 40 hours per week

How to Apply:

Send Resume and Cover Letter to info@anesistherapy.com

Full Time/salary exempt

Qualifications:

• Relevant experience in providing supportive services to parents, preferably within a trauma-informed framework.

• Completion of WI Certified Parent Peer Specialist training and other relevant certifications.

• Ability to communicate effectively verbally and in writing, with preference given to bilingual candidates proficient in English and Spanish.

• Valid driver’s license, a vehicle in good working condition, and automobile liability insurance meeting minimum agency requirements.

• Ability to work collaboratively with diverse families, demonstrating cultural competency and sensitivity.

• Satisfactory completion of a criminal history background check, including no history of DUI violations.

Position Summary:

The primary purpose of the role is to offer trauma-informed assistance to parents, empowering them with skills to foster positive relationships with their children and effectively navigate challenges. This grant-funded position includes work with CCS families and entails serving a diverse community, including Spanish speakers.

Essential Funtions/Requirements:

• Serve a minimum of 12 parents/families concurrently and up to 20 parents/families annually,

  ensuring prompt contact within 1 week of referral and maintaining documentation of related issues.

• Conduct weekly contact with parents, offering 6-8 hours of monthly direct service and support to each family.

• Complete WI Caregiver Background Check and required training, including WI Certified Parent Peer Specialist, trauma-informed, and adolescent development.

• Utilize a trauma-informed lens in all interactions and interventions with parents, prioritizing cultural sensitivity and inclusivity, especially with BIPOC individuals or families.

• Collaborate closely with the Dane County Department of Human Services, submitting monthly progress reports and other required documentation such as 610’s and quarterly program updates.

• Determine family completion of the program in conjunction with Dane County, ensuring goals are met and outcomes are achieved.

• Staff are required to work 2-3 nights per week, specifically until 7 PM

How to Apply: Send Resume and Cover Letter to info@anesistherapy.com

About Anesis Therapy Center: Anesis Therapy Center is dedicated to providing compassionate, high-quality care in the field of behavioral health, substance abuse, and mental health services. We are committed to supporting individuals, families, and children through comprehensive therapeutic programs and resources. Our mission is to promote well-being and resilience within our community.

Position Overview: Our clinic is on a rapid growth trajectory and we are looking for a human service professional to serve as a Service Facilitator at Anesis Therapy. This position accomplishes clients’ care by assessing treatment needs; developing, monitoring, and evaluating treatment plans and progress.

Responsibilities

- Admits new clients by reviewing records and applications; conducting orientations.

- Determines clients' requirements by completing intake interviews; determining need for therapeutic medical, psycho-social, and psychiatric evaluations; reviewing therapist evaluations, treatment objectives, and plans.

- Establishes treatment programs by setting schedules and routines; coordinating services being provided; arranging resources, including transportation and escort.

- Monitors cases by verifying clients' attendance; observing and evaluating treatments and responses; advocating for needed services and entitlements; obtaining additional resources; intervening in crisis; providing personal support.

- Maintains clients' records by reviewing case notes; logging events and progress.

- Communicates clients' progress by conducting weekly interdisciplinary meetings and evaluations; disseminating results and obstacles to the therapeutic team and family; identifying treatment influences.

- Prepares clients' discharge by reviewing and amplifying discharge plans; coordinating discharge and post-discharge requirements; orienting and training family members; providing resources.

- Improves staff competence by providing educational resources; balancing work requirements with learning opportunities; evaluating the application of learning to changes in treatment results.

- Improves treatment results by studying, evaluating, and redesigning processes; implementing changes; rewriting policies and procedures.

- Completes documentation and progress notes within a timely manner.

- Meets budget by monitoring expenses; implementing cost-saving actions.

- Prepares reports by collecting, analyzing, and summarizing treatment and results data and trends; compiling statistics; completing grant and subsidy applications.

- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

- Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

- Sign clinical notes within 24-48 hours of seeing a client.

- Revise clinical notes as required by the clinical supervisor within 24 hours of notice of the need to revise clinical notes.

Job Qualifications

- Documentation Skills

- Analyzing Information

- Decision Making

- Research Skills

- Verbal Communication

- Written Communication

- People Skills

- Resolving Conflict

- People Management

- Integrity

- Connecting with Children

- Driver’s license

- Background check

Black, Indegenious, Persons of Color and multilingual/multicultural persons strongly encouraged to apply.

How to Apply:

Email a cover letter and resume as attachments to vstatam@anesistherapy.com with the position title in the subject line; or submit a cover letter indicating the position you are applying for. No phone calls please.

Full Time/salary exempt

Education Requirements:

Master’s degree in Social Work, Counseling, Psychology, or Marriage and Family Therapy.

Licensed by the State of Wisconsin DSPS, Marriage and Family Therapy Professional Counseling and Social Work, or eligible to sit the Clinical exam.

Position Summary: Provide home-based family therapy services to families with children 0-17 primarily utilizing MultiDimensional Family Therapy (MDFT) modality in addition to parenting support and skill building, care coordination and resource collaboration. Requires working relationship with Dane County Human Services including child protection and youth justice social workers. This position reports to the program supervisor.

Additional requirements:

Applicants must demonstrate an ability to work with BIPOC individuals or families and communicate effectively verbally and in writing. Applicants must have a valid driver’s license, a vehicle in good working condition, and automobile liability insurance that meets minimum agency requirements. Satisfactory completion of a criminal history background check, including no history of DUI violations.

SKILLS(Minimum):

-Experience through internship or prior work experience providing counseling services to families, children or individuals within a clinical setting.

-Serve high-risk families, including those whose children are at substantial risk of placement or who are in placement and cannot be reunified without in-home services. Provide services primarily in client homes. Travel to client homes and other locations.

-Schedule sessions at times that are convenient for families, and when problems are likely to occur, including 2-3 evenings. Maintain a flexible work life balance.

-Participate in weekly team consultation meetings, and individual supervision as needed.

-Assess safety, structure the environment and use clinical strategies designed to promote safety.

-Provide a range of clinical, concrete and advocacy services to family members that are consistent with the family’s values, learning styles, lifestyle, circumstances and culture.

-Develop and maintain a positive, collegial working relationship with family members and system participants.

-Conduct comprehensive, strength-based and behavior focused assessments through use of MDFT trained module

-Collaborate with family members and referents in developing intervention goals and service plans.

-Collaborate and advocate with formal and informal community resources and systems.

How to Apply: Send Resume and Cover Letter to info@anesistherapy.com